Press Ctrl+Shift+8 to toggle the marks off.
OUTLOOK FOR MAC EMAIL FORMATTING PROBLEM MANUAL
If you press Ctrl+Shift+8 to show formatting marks, you'll see the paragraph marks ( ¶ ) are replaced with manual line breaks ( 8 ). Replace all (Use Replace and Find Next if using formatting that requires paragraphs).Type ^l in the Replace field (that's lower case L).Press Ctrl+H to open the search and replace dialog.Use Search and Replace to replace the paragraph with a manual line break. This works best when the message contains only plain paragraphs - bulleted or numbered lists and other formatting require paragraphs, not line breaks. This suggestion comes from Jim: Do a "replace all" on "caret p" with "caret l". While still in the Modify Style window, click the radio button for "New documents based on this template" (near the bottom left).Line spacing should be set to single and 0. On the Indents and Spacing Tab, in the Spacing section, turn ON Don't add space between paragraphs of the same style.Expand the Change Styles button again and choose Set as Default.Select Paragraph Spacing command and select No spacing.Create a new Email Message, put your cursor in the body area.I recommend changing the email default settings but either method works. There are two ways to change the paragraph spacing: by changing the Normal style or changing email defaults. I often use Shift+Enter when I compose messages for my newsletters or edit the p style in my CSS to add 12 points bottom margin (margin-bottom:12.0pt ). (Newsletters and other bulk mail should be sent using a bulk mail application, not Outlook, and would not be affected by this.) I'm more concerned about the content of the messages I receive, not with how they look. My preference is to ignore it in messages - email is an imperfect medium and most people are used to inconsistencies such as this. Use Search and Replace to replace paragraph symbols (^p) with a manual line break(^l)Įighth option from Dave: Use AutoHotKey and this script.Edit the email template to add '12 points after' in the Normal style.Just ignore it as an inconstancy in the way various applications handle HTML.Press Shift+Enter twice at the end of a paragraph, rather than pressing Enter twice.Press Enter once, not twice, when composing HTML formatted email.Plain text will look ok in any and every email client available. Set as Default after changing the spacing. Use the +Body style and set the paragraph spacing on the Format Text ribbon > Change Styles > Paragraph Spacing command.To see if you are using the or tag when composing messages, press Ctrl+Shift+8 to toggle marks off and on. If you use Shift+Enter twice, which creates the line break tag (), the message will not look double spaced in a browser. When you press Enter while creating HTML email, Outlook inserts a paragraph tag (), so two Enters (for white space between the paragraphs) inserts two tags, which is double spaced when rendered in a browser. Cause | Solutions | Edit the Template Cause
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